Address:
San Francisquito Creek Joint Powers Authority
250 Menlo Ave Suite 250
Menlo Park, CA 94025
Phone:
6506431452

Enterprise System Catalog:

Vendor and product:
Intuit, Quickbooks
System purpose:

Accounting & Finance

Categories/types of data:

Accounting & Finance Records including

Dept./primary custodian:
Administration
Frequency of collection:
Every week
Frequency of update:
Every week
Vendor and product:
Microsoft, Office
System purpose:

Used to create agendas, minutes, staff reports, presentations, spreadsheets, Board meeting sign-in sheets and other administrative documents.

Categories/types of data:

Mailing list contact information, other government and special district contact information, accounting and financial information, Board meeting information & documents.

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Godaddy Inc,, Worspace Webmail
System purpose:

Communication tool.

Categories/types of data:

General Administration, Accounting & Finance, Board agendas and reports, distribution contact lists.

Dept./primary custodian:
Administration
Frequency of collection:
Every day
Frequency of update:
As needed
Vendor and product:
Adobe Systems Incorporated, Adobe
System purpose:

Create PDF files

Categories/types of data:

General Administration, Accounting & Finance, Board reports,

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
San Francisquito Creek Joint Powers Authority, Flood Warning Website
System purpose:

Provides real-time information from new creek flow and rainfall gauges west of Highway 280 to help emergency responders and the general public make informed and timely decisions during storm events.

Categories/types of data:

Real-time information from new creek flow and rainfall gauges.

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
OneRain Inc., contrail.onerain
System purpose:

Archives rain and flow gauge data that is public information

Categories/types of data:

Rain and flow gauge data

Dept./primary custodian:
Executive & Project Management
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, 365
System purpose:

Email.. Calendar/scheduling, Teams

Categories/types of data:

Email communication and schedules, video meetings, team communications.

Dept./primary custodian:
All
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Zoom Video Communications, Pro
System purpose:

To host virtual meetings.

Categories/types of data:

Records Open sessions of Board meetings.

Dept./primary custodian:
All
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
RelyOnIT, RelySync
System purpose:

RelySync is a file/folder sharing system with state-of-the-art encryption techniques, automatic back up for our critical data with one simple solution which eliminates the need for FTP or complicated VPNs to access company data on the go.

Categories/types of data:

Agendas, historical records, accounting and financial, personnel, grant information, public records requests etc.

Dept./primary custodian:
Administration and Project Management
Frequency of collection:
As needed
Frequency of update:
As needed